Roles & Constituencies

Who does what, and how constituencies participate in reviewing PEOs and driving continuous improvement.

Core roles (recommended RASIC view)

Roles in assessment reporting
Role Main responsibility Typical evidence
Program Coordinator Owns the assessment plan, coordinates instructors, compiles reports Plan, schedule, annual report, evidence index
Course Instructor Implements assessment tasks, applies rubrics, submits data Rubric scores, samples, course file
Assessment Committee Defines PI/rubrics, analyzes results, proposes CQI actions Minutes, analysis sheets, action tracker
Department Chair Approves resources/actions, ensures follow-up Approval memos, workload allocation
Quality/Accreditation Office Audits evidence quality, supports SSR packaging Internal audits, compliance checklists
Industry Advisory Board (IAB) Validates PEO relevance, curriculum fit, skills needs IAB minutes, recommendations

Constituencies & how to involve them

Students
Course feedback, exit surveys, focus groups, student representatives.
Alumni
PEO validation (1–3 years), employability, skill relevance, certification trends.
Employers
Feedback on graduate performance, internship evaluations, targeted interviews.
Industry Advisory Board (IAB)
Annual meeting: review PEOs, SO trends, curriculum and capstone relevance.
Faculty
Define PIs/rubrics, ensure validity, implement CQI actions.

Constituencies infographic

Click to view.

Roles of Constituencies in Program Assessment
Constituencies & feedback loops

PEO review process (minimum)

A simple, ABET-friendly process that is easy to sustain:

  1. Annual constituency input collection (surveys + IAB meeting).
  2. Committee analyzes input + job market signals.
  3. Recommend updates (if any) + document rationale.
  4. Approve via department governance.
  5. Publish changes and communicate to stakeholders.
Next enhancement: add a small “meeting minutes builder” wizard.